SyndicSage is a management platform built for Belgian co-ownership professionals. Structured workflows, compliant documentation, and clear oversight — across every building you manage.
One platform covering the full administrative lifecycle of a Belgian VME — from payment follow-up to assembly documentation.
Four escalation levels — from initial notice to formal referral — drafted consistently in EN, FR, or NL. Prepared as drafts for your review and approval before sending.
Structured agendas following the Belgian legal order. Vote recording and procuration management — including the two-mandate limit — with minutes prepared for your review.
Structured expense ledger with budget comparison. Invoice data is pre-filled from uploaded documents for your confirmation. Bank CSV import from ING, BNP, KBC, and Belfius.
Recurring obligations tracked with scheduled alerts ahead of due dates. Boiler inspections, fire certifications, and technical deadlines — monitored with a clear history of actions taken.
Per-building document vault, organised by category and securely accessible. Insurance policies, contracts, and assembly minutes — always available, always traceable.
A private access point for each co-owner. Their account balance, building documents, and assembly minutes — accessible via a secure link, without requiring account creation.
Submit questions about Belgian co-ownership law and receive structured responses with references to the Wet van 18 juni 2018 — in your preferred language.
Structured claim intake covering incident details, supporting attachments, policy references, and contact tracking — maintained in a single, auditable record.
Assembly deadlines, mandate expiry, and technical certifications tracked centrally and flagged ahead of time — so obligations are met consistently and on record.
Designed to be operational quickly, without configuration complexity or onboarding overhead.
Enter the VME details, assembly date, mandate expiry, and annual budget. A structured record is created immediately.
Record each co-owner with their unit, contact details, share allocation, and language preference.
Define the contribution period and record incoming payments. Outstanding balances are flagged clearly for follow-up.
Reminder letters, agendas, and minutes are prepared and organised. You review, adjust where needed, and send.
SyndicSage prepares the reminder letters I used to spend an hour drafting. The output is structured, consistent, and references the right legal framework. I review, adjust if needed, and send.
How SyndicSage compares to established Belgian syndic platforms.
| Feature | SyndicSage | Other platforms |
|---|---|---|
| Structured reminder letters — 4 escalation levels | ✓ AI | ✗ |
| Agenda prepared from Belgian legal order | ✓ AI | ✗ |
| Assembly minutes prepared for review | ✓ AI | ✗ |
| Belgian VME law reference | ✓ AI | Support team, business hours |
| Invoice data pre-fill from upload | ✓ AI | ✗ |
| EN / FR / NL | ✓ | NL + FR only |
| Co-owner portal | ✓ | ✓ |
| Document storage | ✓ | ✓ |
| Bank reconciliation | ✓ CSV | ✓ Swan |
| Pricing structure | Flat per syndic | €5–14/unit/month |
A single monthly fee per syndic. The number of buildings you manage does not affect the price.
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